Common Mistakes Colleges Make When Buying Refurbished Medical Equipment

While refurbished medical equipment can be an excellent choice for educational programs, there are a few common pitfalls institutions should avoid:

Assuming All Refurbished Equipment Is the Same

Not all refurbished devices undergo the same inspection or testing processes. It’s important to understand what refurbishment includes and whether preventive maintenance has been addressed.

Overestimating Software and Library Flexibility

Many refurbished devices retain their original software configurations or drug libraries. These are often not customizable, which is usually acceptable for training—but should be understood upfront.

Not Confirming Included Accessories

Cables, modules, sensors, and power supplies may not always be included by default. Confirming what comes with each device prevents surprises upon delivery.

Buying More Technology Than the Program Needs

Educational programs often do not need the latest connectivity features or enterprise integrations. Purchasing simpler configurations can significantly reduce costs without reducing educational value.

Waiting Until the Last Minute

Academic purchasing cycles and grant timelines can be tight. Starting the conversation early allows time to source appropriate equipment and prepare documentation.

How Outfront Medical Helps Colleges Avoid These Mistakes

Outfront Medical specializes exclusively in refurbished medical equipment and understands the needs and constraints of educational institutions. Our team works with colleges and training programs to clearly explain equipment condition, configurations, and included accessories—so there are no surprises.

We regularly provide:

• Written quotes for approval and budgeting
• W-9 documentation for vendor setup
• Clear, education-focused equipment descriptions

Contact us to discuss your program’s needs and ensure you’re selecting the right equipment for your labs or simulation environment.

Up next in this series: How refurbished equipment supports grant-funded programs and simulation labs.